A note-taking app may also be useful, particularly if it allows you and your co-workers to collaborate on concepts. Microsoft OneNote is a wonderful device for the task. It’s pre-installed on Home windows 10 and 11 and is integrated with a Microsoft 365 subscription. However any person can obtain the app and use it without spending a dime.
This information walks you during the fundamentals of the use of OneNote, specializing in OneNote for Windows 10, the model that incorporates Home windows 10 and 11 and that’s to be had for obtain within the Microsoft Retailer. Other available versions come with a extra totally featured Home windows desktop app, a internet app, and apps for macOS, iOS, iPadOS, and Android. Those would possibly glance or serve as somewhat otherwise than described right here, however the elementary capability is the same. This information will describe notable variations within the options and interfaces of the internet and cell apps that will likely be useful so that you can know.
Get began with OneNote
OneNote makes use of Microsoft OneDrive (or OneDrive for Trade) to sync the notes you create to the cloud, so your notes are all the time up-to-the-minute throughout your whole gadgets. Thus, the app calls for that you simply check in with a Microsoft consumer account. In case your corporate makes use of Outlook or you may have a unfastened webmail account on Outlook.com, as an example, you have already got a Microsoft consumer account. If no longer, you’ll be able to sign up for one without spending a dime.
To know how to paintings in OneNote, it’s useful to first know its organizational construction:
- A Microsoft consumer account can include a couple of notebooks.
- Each and every pocket book can include a couple of sections.
- Each and every segment can include a couple of pages. (OneNote refers to a person observe as a “web page.”)
This organizational construction is mirrored in how OneNote’s house format is gifted. Whilst you release OneNote, maximize its window in order that it fills your PC’s show. At the vertical toolbar alongside the left, click on the Display/Cover Navigation button. (It’s above the magnifying glass icon.) OneNote will organize its format like so:
- Alongside the left is a toolbar with the Display/Cover Navigation icon at its peak. Clicking the magnifying glass button opens a seek pane, and clicking the clock displays fresh notes.
- To the rapid correct of the Display/Cover Navigation icon is the title of the recently opened pocket book, and there are two columns underneath this pocket book’s title: The primary column lists sections and the second one lists pages which can be contained on this pocket book.
- The best part of the OneNote window displays the recently decided on web page.
IDGOneNote displays notebooks, sections, and pages within the left columns, with the present web page appearing in the principle window space. (Click on symbol to magnify it.)
Clicking a piece title will display within the column to its correct an inventory of the pages beneath this segment. And clicking the title of a web page opens the web page within the huge pane to its correct, the place you’ll be able to then view the web page’s contents, scroll via it, and edit it.
Whilst you click on the Display/Cover Navigation button, the recently seen web page will develop into larger, and the column record the sections and pages will likely be got rid of. Click on the Display/Cover Navigation button once more, and this column will go back.
Alongside the highest of the OneNote window, clicking View will open a toolbar that permits for different ways to view a web page, equivalent to zooming in or out, or launching the web page in a brand new window.
The primary time you release OneNote, there received’t be any sections or pages, but it surely does create a brand new pocket book for you first of all.
Notice that there’s no Save command in OneNote; the whole thing you do is stored mechanically.
Within the OneNote cell app: To look the record of notebooks in your account, faucet the Notebooks icon on the decrease left. Faucet a pocket book to open it. The display screen will transfer to some other display screen that lists the sections within the pocket book.
Faucet a piece to open it. The display screen will transfer to some other display screen that lists the pages which can be beneath it. Faucet a web page to open it. You’ll scroll all through the web page.
IDGThe OneNote Android app appearing a pocket book’s sections.
Create notebooks, sections, and pages
Whilst you create a brand new pocket book, segment, or web page, you’ll be brought about to sort in a reputation for it.
Create a brand new segment or web page: On the backside of the second one column, click on Upload segment or Upload web page.
Create a brand new pocket book: Click on the title of the pocket book that’s recently open in OneNote. (This title is to the rapid correct of the Display/Cover Navigation button.) On the backside of the Notebooks pane that opens, click on Upload pocket book.
IDGClick on Upload pocket book at backside left to create a brand new pocket book.
Transfer to some other pocket book: Click on the title of the recently opened pocket book to open the Notebooks pane. Every other notebooks related along with your account will likely be indexed in this pane. Click on the only you need to modify to.
Within the OneNote cell app: To create a brand new pocket book or segment, move to the display screen that lists notebooks or sections, faucet the + icon at the higher correct, and input a reputation for the brand new pocket book or segment.
To create a brand new web page, move to the display screen that lists pages and faucet the + icon at the decrease correct. This motion will open a brand new web page at the subsequent display screen.
IDGClick on the + icon at decrease correct to create a brand new web page. (A web page is identical factor as a observe.)
Paintings with frames on a web page
Whilst you get started typing any place within the frame of a web page, a body seems round it. The extra strains of textual content you input, the taller this body turns into. You’ll modify the width of the body by way of dragging its correct border line. You’ll transfer the body to some other spot at the web page by way of clicking, maintaining, and dragging its peak border line.
IDGA body seems round textual content you sort on a observe.
Whilst you click on on some other space of the web page, the body across the textual content disappears, leaving in the back of the textual content inside of it. Whilst you click on at the textual content once more, the body round it reappears.
This framing interface allows you to create teams of textual content that you’ll be able to transfer round on a web page. You’ll even transfer one textual content workforce over some other textual content workforce — the only on peak will develop into clear over the second one. This provides OneNote pages extra flexibility than you get with the standard left-to-right, top-to-bottom means of many note-taking and word-processing apps.
IDGYou’ll transfer every workforce of textual content in its body.
Structure and tag textual content
OneNote for Home windows 10 makes use of a simplified model of the Administrative center Ribbon operating around the peak of the display screen. It’s divided into tabs the place you’ll be able to get right of entry to other toolbars with instructions for formatting textual content, placing pictures and different parts, converting a observe’s design, and extra.
You’ll alternate a number of sides of textual content the use of the House tab’s toolbar. If it’s no longer open already, click on House to open this toolbar.
Alternate textual content formatting: Spotlight the textual content in a body on a web page. Then, from the House toolbar above, make a selection a formatting serve as equivalent to font title, dimension, spotlight colour, or textual content colour.
You’ll additionally layout strains of textual content to be a bulleted or numbered record. A bullet icon or quantity will likely be added to the left of the primary line of textual content you sort. Thereafter whilst you press the Input key, the following line can be preceded with a bullet or the following sequential quantity.
IDGFormatting textual content as a numbered record.
Tag a line of textual content: Put the cursor within the line of textual content. At the House toolbar, click on the downward arrow to the proper of the Tags button (a field with a checkmark and a celebrity). From the dropdown menu that opens, make a selection the tag that you need carried out to this line of textual content.
This places an icon originally of the road of textual content, equivalent to a checkbox for “To Do” or a celebrity icon for “Vital.” You’ll additionally create a brand new tag title and make a selection an icon for it.
IDGYou’ll make stronger textual content with interactive checkboxes or different icons.
The checkbox that designates a line of textual content as a To Do merchandise is interactive. Clicking the small field will mark it with a take a look at.
Within the OneNote internet app: You’ll to find a number of extra preset tag varieties.
Within the OneNote cell app: So as to add textual content to a web page, faucet the spot at the web page the place you need to place it. The on-screen keyboard of your telephone or pill will open with a toolbar alongside the highest of the keyboard. Icons at the toolbar can help you insert To Do, bulleted, or numbered lists; layout textual content in quite a lot of techniques; embed decided on textual content with a internet hyperlink; or insert different parts described later on this tale.
IDGFormatting textual content in a observe within the OneNote Android app.
Upload pictures, media, and different parts
So as to add pictures, tables, video, and different parts to a web page, position your cursor on the spot at the web page the place you need the part to seem and click on the Insert tab on the peak of the OneNote window.
IDGIncluding a desk to a observe.
The toolbar that looks allows you to insert the next pieces:
Desk: Clicking this button opens a panel that permits you to make a selection the choice of columns and rows you need for a brand new desk by way of dragging the pointer.
You’ll modify the width of a desk by way of clicking on and dragging the proper facet of its body. You’ll transfer the desk itself to some other space at the web page by way of clicking on and dragging the highest facet of its body. To regulate the sizing of the columns of the desk, click on on and drag the vertical strains within the desk.
Within every mobile of the desk, you’ll be able to sort textual content or numbers, or even upload an image, as described later.
IDGA desk can include textual content, pictures, and extra.
Record: Clicking this button opens Record Explorer. You’ll make a selection a report in your PC’s pressure or OneDrive.
Whilst you insert a report, apparently as a shortcut at the web page. If it’s a shortcut to an .EXE report, clicking it is going to run this system in your PC. Differently, clicking the shortcut will load it inside of a corresponding app. For instance, if it’s a .DOCX or .DOC report, the record will release and cargo inside of Microsoft Phrase. Clicking a shortcut to an audio or video report will release your PC’s default media participant.
Printout: Clicking this button additionally opens Record Explorer. You choose a PDF in your PC’s pressure or OneDrive. All the PDF’s pages will likely be added to the web page as a chain of pictures. Whilst you click on any of those pictures, 8 dots seem at its facets and corners. You’ll click on on and drag those dots to resize the picture.
Footage: Clicking this button gifts you with 3 ways so as to add an image to a web page:
- From Record allows you to make a selection a picture report in your PC’s pressure or OneDrive.
- From Digital camera allows you to snap a photograph the use of your PC’s webcam.
- From On-line allows you to upload a picture that you simply to find by means of Microsoft’s Bing seek engine.
IDGIncluding an image to a observe.
Take into account that the picture will seem anyplace your cursor is at the web page whilst you click on the Footage button. That suggests you’ll be able to click on inside of a textual content body or desk mobile to have the picture seem there.
Whilst you click on any symbol that’s been added to a web page, 8 dots seem at its facets and corners. You’ll click on on and drag those dots to resize the picture.
On-line Video: This permits you to input the hyperlink to a web-based video on a web page equivalent to Giphy, Vimeo, or YouTube. A thumbnail of the video will likely be added to the web page. Whilst you click on the thumbnail, the video will play. You’ll resize this thumbnail like some other symbol, as described above.
Hyperlink: You’ll practice a clickable internet hyperlink to a be aware or phrases at the web page. First, replica the internet hyperlink on your Home windows clipboard. Subsequent, spotlight the be aware or phrases at the web page. Then click on the Hyperlink button, and at the panel that opens, paste within the internet hyperlink.
Audio: A easy audio recording and playback device will seem alongside the highest of the OneNote window whilst you click on this button. You’ll file a voice memo in case your Home windows PC has a microphone. The recording will seem at the web page as a shortcut to an audio report.
Assembly Main points: Clicking this button will can help you insert assembly main points out of your Outlook calendar, together with time, date, position, and attendees. There’s additionally a spot so that you can upload notes from the assembly. (In the event you don’t see the button, click on the down arrow icon on the correct finish of the Insert toolbar and make a selection Assembly Main points from the dropdown menu.)
IDGPutting assembly main points from Outlook right into a observe.
Within the OneNote cell app: So as to add pictures or different parts to a web page, faucet the spot at the web page the place you need to place this merchandise. As discussed within the earlier segment of the tale, the on-screen keyboard of your telephone or pill will open with a toolbar alongside the highest of the keyboard.
Along with the textual content formatting choices described above, you’ll be able to click on the digital camera icon to insert an image involved in your tool’s digital camera or person who’s already saved on it, click on the microphone icon to file a voice clip the use of your tool’s microphone, or click on the paperclip icon to glue a report that’s saved in your tool.
